Object Permanence Terms & Conditions

 

  • Object Permanence Records LLC (“we,” “us,” “our”) provides small-run vinyl record manufacturing services. By placing an order, you (“client”) agree to the following terms.

  • We strongly recommend submitting final audio and artwork together at the start of your project.

    Orders will not enter production until all required materials have been received, including:

    • Final audio files

    • Final artwork files

    • Completed project form

    All production timelines are dependent on:

    • Timely submission of materials

    • Prompt responses to approvals, edits, and communication

    Delays in client response will delay production.

  • The client is responsible for providing:

    • Final audio files in the required format

    • Final artwork files meeting provided specifications

    • Accurate project details, including track sequencing and designation of Side A / Side B

    Clients are required to fully and accurately complete all project forms and submission materials provided by Object Permanence.

    Failure to provide accurate track sequencing or project details may result in production errors for which Object Permanence is not responsible.

  • All orders move through the following stages:

    Audio Engineering & Mastering → Client Audio Approval → Cutting → Plating → (Optional Test Pressing) → Production Pressing → Packaging → Shipping

    Clients will have an opportunity to review and approve audio after mastering and prior to cutting.

  • The average production timeline is approximately 8–10 weeks, beginning once all required materials are approved.

    Timelines are estimates and not guaranteed.

    Timing depends on:

    • Client responsiveness

    • Production volume

    • Material availability

    • Manufacturing variables

    Specialty vinyl, custom packaging, and fulfillment setup may extend production timelines.

  • Test pressing is optional.

    • Orders of 100–500 units: $150

    • Orders of 550+ units: $100

    Test pressings:

    • Are produced in black vinyl only

    • Use Object Permanence branded center labels

    • Do not include final artwork or vinyl color selections

    Their purpose is to confirm:

    • Track order

    • Transitions between songs

    • Beginning and end of each side

    These elements are also reviewed and approved during the audio engineering process.

    Clients will have the opportunity to review audio digitally after mastering and prior to cutting. This is the primary stage for identifying and correcting any issues.

    Changes requested after cutting will require a new cut and will incur additional costs.

    Test pressing extends the overall production timeline and is typically unnecessary given the digital approval stage prior to cutting.

  • If a test pressing is selected, clients may request changes after reviewing the test pressing.

    However:

    • Any changes at this stage require a new lacquer cut and new stamper production

    • Additional audio adjustments or mastering may also be required

    These changes will:

    • Incur additional costs

    • Extend the production timeline

    Test pressings are provided to confirm playback and sequencing. They are not intended for iterative revisions.

    Clients are responsible for reviewing and approving audio during the digital approval stage prior to cutting, where changes can be made without restarting production.

    • Full payment is required upfront prior to production

    • ACH is the preferred payment method

    • We do not offer third-party financing at this time

  • Once production has begun, the following stages are non-refundable:

    • Audio engineering

    • Cutting (lacquer / stamper creation)

    • Plating

    These processes involve irreversible labor and materials.

  • All required materials, including audio and artwork, must be submitted before production begins.

    If required materials are not submitted within 12 months of the order date:

    • The order may be considered abandoned and cancelled

    In such cases:

    • Completed administrative or preparatory work may be retained

    • A partial refund of any unused balance may be issued at our discretion

  • Stamper Production

    • Each stamper typically yields 500–1000 pressings

    • Orders of 500 units or fewer: 1 stamper

    • Larger orders: additional stampers produced per ~1000 units

    • We recommend 2 stampers per 1000 pressings for optimal consistency

    • Additional stampers produced at time of order: approx. $60 each

    • Additional stampers produced at a later date require a new cutting and plating process at full cost

    • Standard: stampers held for 30 days after production

    • Optional extended storage: $39 fee

    • Extended storage duration: up to 1 year from last pressing

    If extended storage is not selected:

    • Stampers may be recycled after 30 days

    • Orders ship upon completion of production and packaging

    • Tracking is provided when available

    • Risk transfers to the client upon shipment

    Shipping insurance is included in all orders and has been incorporated into product pricing.

    Object Permanence is not responsible for loss or damage occurring during transit.

    In the event of loss or damage:

    • The client is responsible for filing a claim directly with the shipping carrier

    • We will assist by providing documentation and supporting information as needed

    We are not responsible for delays, loss, or damage caused by shipping carriers.

  • Clients must report issues within 30 business days of delivery.

    Include:

    • Order number

    • Description of issue

    • Photos (if applicable)

    Coverage

    We will remake orders only in cases of:

    • Verified factory quality control errors

    We do not cover:

    • Shipping damage

    • Minor variations inherent to vinyl production

    Stamper Holding (Post-Issue)

    • Usable stampers will be held for 30 days unless extended storage has been selected

  • Fulfillment

    Fulfillment services may be available as an optional add-on.

    These services are not included in standard production and are scoped separately after an order is placed.

    If requested, fulfillment options may include:

    • Splitting inventory between direct shipment and stored inventory

    • Staged distribution of inventory over time

    • Direct-to-customer shipping

    Fulfillment is coordinated with a member of our team and tailored to the specific needs of each project.

    Once inventory is transferred into a fulfillment workflow:

    • Ongoing handling, shipping, and timelines operate within that system

    • Additional fees and terms may apply

    Availability is not guaranteed and may vary based on project scope and timing.

  • Packaging Add-Ons

    Optional add-ons include:

    • Printed inserts

    • Liner notes

    • Folded posters

    These may affect production timelines.

  • We offer:

    • Black vinyl (standard)

    • Rotating selection of colored and splatter vinyl

    Additional notes:

    • Color and splatter options may be limited and vary over time

    • Availability is not guaranteed for future runs

    • On repressings, we will attempt to match previous runs, but exact matches are not guaranteed

    • Custom colors are available at additional cost and may require higher minimum order quantities

    • Specialty vinyl may extend production timelines

    For optimal sound quality, black vinyl is recommended.

  • We reserve the right to accept or reject any order at our discretion.

    • If an order is rejected before production begins, a full refund will be issues lmk

    • If production has begun, any completed work is non-refundable

    We reserve the right to decline any projects that include:

    • Hate speech

    • Content that explicitly promotes or incites violence

  • Due to the nature of vinyl manufacturing:

    • Minor variations in audio and physical appearance may occur

    These do not constitute defects.

    Our liability is limited to the total order value.

  • Orders may be cancelled prior to production start.

    Once production has begun:

    • Cancellation is not guaranteed

    • Completed production costs are non-refundable

  • We reserve the right to update these terms at any time. The version in effect at the time of order applies.

 
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